Acc Form

WPRG Ltd is committed to a policy of equal opportunities for all work seekers and shall adhere to such a policy at all times and will review on an on-going basis on all aspects of recruitment to avoid unlawful or undesirable discrimination. We will treat everyone equally irrespective of gender, sexual orientation, gender reassignment, marital or civil partnership status, age, disability, colour, race, nationality, ethnic or national origin, religion or belief, political beliefs or membership or non-membership of a trade union and we place an obligation upon all staff to respect and act in accordance with the policy. WPRG Ltd shall not discriminate unlawfully when deciding which candidate/temporary worker is submitted for a vacancy or assignment, or in any terms of employment or terms of engagement for temporary workers. WPRG Ltd will ensure that each candidate is assessed only in accordance with the candidate’s merits, qualification, and ability to perform the relevant duties required by the particular vacancy.

 

TERMS OF ENGAGEMENT FOR PAYE TEMPORARY

WORKERS (CONTRACT FOR SERVICES)

 

Contents:

 

The Parties

Recitals

1. Definitions and interpretation
2. The Agreement
3. Relationship between the Employment Business and the Intermediary and between the Hirer and the Intermediary
4. Warranties provided by the Intermediary
5. The Intermediary’s obligations
6. The Employment Business’s obligations
7. Timesheets and invoicing
8. Intermediary Fees
9. Term and Termination
10. Intellectual property rights
11. Confidentiality
12. Computer Equipment Warranty
13. Restriction
14. Contract Monitoring and Audits
15. Liability
16. Indemnity
17. Severability
18. Notices
19. Third Party Rights
20. Governing Law and Jurisdiction

 

THE PARTIES

 

(1) [Name detailed in intermediary details] Limited (registered company no. [Number detailed in intermediary details] of [Address detailed in intermediary details] (“the Intermediary”).

 

(2) WPRG Limited (registered company no. 4995550) of 2nd Floor Doric House, 128-132 Station Road, Chingford, London E4 6AB (“the Employment Business”).

 

RECITALS

(A) The Intermediary carries on the business of the provision of contractor services and has agreed to provide the services (“the Intermediary Services”) as specified in the relevant Assignment Details Form.

 

(B) The Employment Business has requested the Intermediary and the Intermediary has agreed with the Employment Business, to provide the Intermediary Services to the Hirer on the terms and subject to the terms of this Agreement.

 

1. DEFINITIONS AND INTERPRETATIONS

1.1. In this Agreement the following definitions apply:

 

“Agency Worker” means such of the Intermediary’s employees, workers, officers or representatives supplied to provide the Intermediary Services;

 

“Assignment” means the Intermediary Services to be performed by the Agency Worker for a period of time during which the Intermediary is supplied by the Employment Business to the Hirer;

 

“Assignment Details Form” means written confirmation of the Assignment details set out in clause 6.1.2;

 

“AWR” means the Agency Workers Regulations 2010 [

 

“AWR Regulation 10 Contract of Employment” means a permanent contract of employment between the Intermediary and the Agency Worker that satisfies the requirements of Regulation 10 of the AWR;

 

“Calendar Week” means any period of seven days starting with the same day as the first day of the First Assignment;

 

“Companies Acts” means the Companies Acts 1985, 1989 and 2006;

 

“Conditions of Liability” means one of the conditions of liability set out in Sections 51 to 53 ITEPA;

 

“Conduct Regulations” means the Conduct of Employment Agencies and Employment Businesses Regulations;

 

“Confidential Information” shall mean any and all confidential commercial, financial, marketing, technical or other information or data of whatever nature relating to the Hirer or Employment Business or their business or affairs (including but not limited to this Agreement, data, records, reports, agreements, software, programs, specifications, know-how, trade secrets and other information concerning the Assignment) in any form or medium whether disclosed or granted access to, whether in writing, orally or by any other means, provided to the Intermediary or any third party in relation to the Assignment by the Hirer or the Employment Business or by a third party on behalf of the Hirer whether before or after the date of this Agreement together with any reproductions of such information in any form or medium or any part(s) of such information;

 

“Control” means (a) the legal or beneficial ownership, directly or indirectly, of more than 50% of the issued share capital or similar right of ownership; or (b) the power to direct or cause the direction of the affairs and/or general management of the company, partnership, statutory body or other entity in question, whether through the ownership of voting capital, by contract or otherwise, and "Controls" and "Controlled" shall be construed accordingly;

 

“Data Protection Laws” means the Data Protection Act 1998, the General Data Protection Regulation (EU 2016/679) and any applicable statutory or regulatory provisions in force from time to time relating to the protection and transfer of personal data;

 

“Engagement” means the engagement (including the Intermediary’s and/or the Agency Worker’s acceptance of the Hirer’s offer), employment or use of the Intermediary and/or any Agency Worker by the Hirer or by any third party to whom the Intermediary and/or any Agency Worker have been introduced by the Hirer, directly or indirectly, on a permanent or temporary basis, whether under a contract of service or for services, an agency, license, franchise or partnership arrangement, or any other engagement, and “Engage”, “Engages” and “Engaged” shall be construed accordingly;

 

“First Assignment” means:

(a) the relevant Assignment; or

(b) if, prior to the relevant Assignment:

1. the Agency Worker has worked in any assignment in the same role with the relevant Hirer as the role in which the Agency Worker works in the relevant Assignment; and
2. the relevant Qualifying Period commenced in any such assignment,

 that assignment (an assignment being (for the purpose of this defined term) a period of time during which the Agency Worker is supplied by one or more Temporary Work Agencies to the relevant Hirer to work temporarily for and under the supervision and direction of the relevant Hirer);

 

“Hirer” means the person, firm or corporate body together with any subsidiary or associated person, firm or corporate body (as the case may be) to whom the Intermediary is supplied or Introduced requiring the Intermediary Services;

 

“Hirer’s Group” means (a) any individual, company, partnership, statutory body or other entity which from time to time Controls the Hirer, including (but not limited to) as a holding company as defined in section 1159 of the Companies Act 2006; and (b) any company, partnership, statutory body or other entity which from time to time is Controlled by or is under common Control with the Hirer, including (but not limited to) as a subsidiary or holding company as defined in section 1159 of the Companies Act 2006;

 

“Intermediary Fees” means the fees payable to the Intermediary for the provision of the Intermediary Services as set out in the relevant Assignment Details Form;

 

“IR35 Legislation” means Chapter 8 of Part 2 of ITEPA;

 

“ITEPA” means the Income Tax (Earnings and Pensions) Act 2003;

 

“Losses” means all losses, liabilities, damages, costs, expenses, fines, penalties or interest whether direct, indirect, special or consequential (including, without limitation, any economic loss or other loss of profits, business or goodwill, management time and reasonable legal fees) and charges, including such items arising out of or resulting from actions, proceedings, claims and demands;

 

“MSC Legislation” means Chapter 9 of Part 2 of ITEPA;

 

“NICs Legislation” means the Social Security (Categorisation of Earners) Regulations 1978;

 

“Qualifying Period” means 12 continuous Calendar Weeks during the whole or part of which the Agency Worker is supplied by one or more Temporary Work Agencies to the relevant Hirer to work temporarily for and under the supervision and direction of the relevant Hirer in the same role, and as further defined in the Schedule to this Agreement;

 

“Relevant Terms and Conditions” means terms and conditions relating to:

(a) pay;

(b) the duration of working time;

(c) night work;

(d) rest periods;

(e) rest breaks; and

(f) annual leave

that are ordinarily included in the contracts of employees or workers (as appropriate) of the Hirer whether by collective agreement or otherwise and including (for the avoidance of doubt and without limitation) such terms and any basic working and employment conditions that have become contractual by virtue of custom and practice, including copies of all relevant documentation;

 

“Reporting Requirements” means the requirements of the Income Tax (Pay as you Earn) (Amendment No. 2) Regulations 2015;

 

“Specified Intermediary” means the party required to submit the report to HMRC in compliance with the Reporting Requirements;

 

“Temporary Work Agency” means as defined in the Schedule to this Agreement;

 

“Transparency Regulations” means the Modern Slavery Act 2015 (Transparency in Supply Chains) Regulations 2015;

 

“WTR” means the Working Time Regulations 1998

 

1.2. Unless the context requires otherwise references to the singular include the plural and references to the masculine include the feminine and vice versa.

 

1.3. The headings contained in this Agreement are for convenience only and do not affect their interpretation.

 

1.4. Any reference, express or implied, to an enactment includes a reference to that enactment as from time to time amended, modified, extended, re-enacted, replaced or applied by or under any other enactment (whether before or after the date of this Agreement) and all subordinate legislation made (before or after this Agreement) under it from time to time.

 

2. THE AGREEMENT

2.1. This Agreement together with the attached Schedule and any applicable Assignment Details Form constitutes the entire agreement (“the Agreement”) between the Employment Business and the Intermediary for the supply of the Intermediary Services to the Hirer and shall govern all Assignments undertaken by the Intermediary. However, no contract shall exist between the Employment Business and the Intermediary between Assignments. This Agreement shall prevail over any other terms put forward by the Intermediary.

 

2.2. During an Assignment the Intermediary will be engaged on a contract for services by the Employment Business on the terms set out in this Agreement. For the avoidance of doubt this Agreement shall not be construed as a contract of employment between any Agency Worker or any representative of the Intermediary supplied to provide the Intermediary Services and either the Employment Business or the Hirer, and any of the liabilities of an employer arising out of the Assignment shall be the liabilities of the Intermediary.

 

2.3. No variation or alteration to this Agreement shall be valid unless details of such variations are agreed between the Employment Business and the Intermediary and are set out in writing.

 

3. RELATIONSHIP BETWEEN THE EMPLOYMENT BUSINESS AND THE INTERMEDIARY AND BETWEEN THE HIRER AND THE INTERMEDIARY

 

3.1. The Intermediary acknowledges that the nature of temporary work means that there may be periods when no suitable work is available and agrees that:

 

3.1.1. the suitability of the work to be offered shall be determined solely by the Employment Business;

 

3.1.2. the Employment Business shall incur no liability to the Intermediary (or an Agency Worker) should it fail to offer opportunities to work to the Intermediary.

 

3.1.3. the Intermediary shall not be obliged to accept any Assignment offered by the Employment Business.

 

3.2. The Intermediary acknowledges to the Employment Business that its services are supplied to the Employment Business as an independent contractor and that accordingly the responsibility of complying with all statutory and legal requirements relating to the Agency Worker (including but not limited to matters of taxation and compliance with the immigration laws applicable to the jurisdiction in which the Intermediary Services are provided) shall fall upon and be discharged wholly and exclusively by the Intermediary.

 

3.3. Nothing in this Agreement shall render any Agency Worker an employee or worker of either the Employment Business or the Hirer. The Intermediary shall ensure that the Agency Worker does not hold him/herself out as an employee or worker of either the Employment Business or the Hirer. In the event that any person should seek to establish any liability or obligation upon the Employment Business on the grounds that the Agency Worker is an employee or worker of the Employment Business or the Hirer, the Intermediary shall upon demand indemnify the Employment Business and keep it indemnified in respect of any such liability or obligation and any related Losses which the Employment Business or Hirer shall incur.

 

3.4. If the Agency Worker has completed the Qualifying Period on the start date of the relevant Assignment or following completion of the Qualifying Period during the relevant Assignment, and if the Agency Worker is entitled to any terms and conditions relating to the duration of working time, night work, rest periods, rest breaks and/or annual leave under the AWR which are different and preferential to rights and entitlements relating to the same under the WTR, any such terms and conditions will be as set out in the relevant Assignment Details Form or any variation to the relevant Assignment Details Form (as appropriate) and the Intermediary will give the Agency Worker any such entitlements.

 

3.5. As a Temporary Work Agency, the Intermediary will notify the Employment Business as soon as possible prior to the commencement of the First Assignment under this Agreement if the Agency Worker has an AWR Regulation 10 Contract of Employment and shall provide a copy of that contract on request from the Employment Business.  The Intermediary will also notify the Employment Business immediately if and when any such contract is terminated.

 

3.6. As a Temporary Work Agency, the Intermediary will comply with the AWR in all relevant respects.

 

3.7. Save to the extent any such Loss results from any act or omission of the Employment Business or the Hirer, the Intermediary shall indemnify and keep indemnified the Employment Business (or, as the case may be, the Hirer) against any Losses the Employment Business (or the Hirer) may suffer or incur as a result of any claim made by or on behalf of the Agency Worker under the AWR.

 

4. WARRANTIES PROVIDED BY THE INTERMEDIARY

4.1. The Intermediary warrants to the Employment Business that:

 

4.1.1. by entering into and performing its obligations under this Agreement it will not thereby be in breach of any obligation which it owes to any third party;

 

4.1.2. the Agency Worker has the necessary skills and qualifications to perform the Intermediary Services;

 

4.1.3. the Intermediary and the Agency Worker providing the Intermediary Services have agreed to opt out of the Conduct Regulations and have signed an agreement to that effect and as such understand that none of the Conduct Regulations apply to this Assignment. Further the Intermediary warrants that it will only supply staff to perform the Intermediary Services who have opted out of the Conduct Regulations;

 

4.1.4. the Intermediary is a personal service company but that it is not a “managed service company” as defined in either sections 61B or 339A of ITEPA and is not in breach of either the IR35 Legislation or the MSC Legislation;

 

4.1.5. the remuneration receivable by the Agency Worker in consequence of providing his/her services constitutes employment income of the Agency Worker apart from Chapter 7 ITEPA;

 

4.1.6. the Intermediary will comply at all times with ITEPA and the NICs Legislation including in particular in relation to the deduction of the appropriate PAYE and national insurance deductions and payment of the appropriate employers’ national insurance contributions;

 

4.1.7. the Intermediary is incorporated in the UK and that all directors are resident in the UK for tax purpose;

 

4.1.8. the Intermediary will pay the Agency Worker only into a nominated UK bank account;

 

4.1.9. all information the Intermediary provides to the Employment Business in order to comply with the Reporting Requirements and clauses 5.1.11 to 5.1.18 is complete and accurate; and

 

4.1.10. the Intermediary and the Agency Worker will comply with the Data Protection Laws.

 

5. THE INTERMEDIARY’S OBLIGATIONS

5.1. The Intermediary agrees on its own part and on behalf of the Agency Worker as follows:

 

5.1.1. to co-operate with the Hirer’s reasonable instructions and accept the direction of any responsible person in the Hirer’s organisation within the scope of the Assignment;

 

5.1.2. to observe any relevant rules and regulations of the Hirer’s establishment or the premises where the Intermediary Services are being provided which have been brought to the attention of the Intermediary or which the Intermediary might reasonably be expected to ascertain including but not limited to those relating to health and safety to the extent that they are reasonably applicable to the Intermediary and the Agency Worker;

 

5.1.3. to take all reasonable steps to safeguard its own safety, the safety of the Agency Worker and the safety of any other person who may be affected by the actions of the Agency Worker whilst on the Assignment;

 

5.1.4. to comply with the Data Protection Laws in respect of any personal data which the Intermediary is granted access to for the purpose of or by reason of the performance of the Intermediary Services;

 

5.1.5. not at any time to divulge to any person, nor use for its own or any other person’s benefit, any Confidential Information relating to the Hirer’s or the Employment Business’s employees, business affairs, transactions or finances;

 

5.1.6. not to engage in any conduct detrimental to the interests of the Employment Business and/or the Hirer which includes any conduct which could bring the Employment Business and/or the Hirer into disrepute and/or which results in the loss of custom or business by either the Employment Business or the Hirer;

 

5.1.7. not to commit any act or omission constituting unlawful discrimination against or harassment of any member of the Employment Business’s or the Hirer’s staff;

 

5.1.8. not to sub-contract or assign to any third party any of the Intermediary Services which it is required to perform under any Assignment;

 

5.1.9. to provide the Hirer and/or the Employment Business with any progress reports as may be requested from time to time;

 

5.1.10. to notify the Employment Business forthwith in writing if it should become insolvent, or if any of the arrangements set out in clauses 9.2.5 to 9.2.7 apply;

 

5.1.11. to confirm that the remuneration receivable by the Agency Worker in consequence of providing his/her services constitutes employment income of the Agency Worker apart from Chapter 7 ITEPA;

 

5.1.12. to confirm in writing whether or not the Agency Worker has a material interest (as defined in section 51 ITEPA) in the Intermediary.  A “material interest” includes holding more than 5% of the shares of the Intermediary;

 

5.1.13. to comply with all relevant legal obligations, including but not limited to ITEPA, the NICs Legislation, VAT legislation and the Companies Acts;

 

5.1.14. to provide the Employment Business with all such information it may require to comply with (a) the Reporting Requirements where it is the Specified Intermediary or (b) any contractual obligations the Employment Business has to provide information to the Specified Intermediary (where it is a party other than the Employment Business) to enable the Specified Intermediary to comply with its Reporting Requirements;

 

5.1.15. to notify the Employment Business in writing immediately if it becomes subject to a HMRC investigation or compliance activity including but not limited to any of ITEPA, the NICs legislation or VAT legislation;

 

5.1.16. to provide the Employment Business with a copy of the terms under which the Intermediary has engaged the Agency Worker;

 

5.1.17. to provide the Employment Business on request, with any information required to comply with Transparency Regulations; and

 

5.1.18. to update the Employment Business promptly where any of the information required under clauses 5.1.11 to 5.1.17 inclusive changes.

 

5.2. As soon as possible prior to the commencement of each Assignment and during each Assignment (as appropriate) and at any time at the Employment Business’s request, the Intermediary undertakes to:

 

5.2.1. inform the Employment Business of any Calendar Weeks in the 24 months immediately preceding the start of the Assignment and/or during the relevant Assignment in which the Agency Worker has worked in the same or a similar role with the relevant Hirer via any third party and which the Intermediary and/or the Agency Worker believes count or may count toward the Qualifying Period; and

 

5.2.2. provide the Employment Business with all the details of such work, including (without limitation) details of where, when and the period(s) during which such work was undertaken and any other details requested by the Employment Business; and

 

5.2.3. inform the Employment Business if, in the 24 months immediately preceding the start of the Assignment and/or during the relevant Assignment,  the Agency Worker has:

 

5.2.3.1. completed two or more assignments with the Hirer;

 

5.2.3.2. completed at least one assignment with the Hirer and one or more earlier assignments with any member of the Hirer’s Group; and/or

 

5.2.3.3. worked in more than two roles during an assignment with the Hirer and on at least two occasions worked in a role that was not the same role as the previous role.

 

5.3. If the Agency Worker is unable for any reason to provide the Intermediary Services during the course of an Assignment, the Intermediary should inform the Employment Business as soon as possible, but in any event no later than 1 hour after the commencement of the Assignment or shift. In the event that it is not possible to inform the Employment Business within these timescales, the Intermediary should alternatively inform the Hirer and then the Employment Business as soon as possible.

 

5.4. If, either before or during the course of an Assignment, the Intermediary becomes aware of any reason why it or the Agency Worker supplied to perform the Intermediary Services may not be suitable for an Assignment, the Intermediary shall notify the Employment Business without delay.

 

5.5. The Intermediary acknowledges that any breach of its obligations set out in clause Error! Reference source not found. (Warranties provided by the Intermediary) and this clause 5 (The Intermediary’s Obligations) may cause the Employment Business to suffer Loss and that the Employment Business reserves the right to recover such Losses from the Intermediary by way of set off or deduction from any sums owed by the Employment Business to the Intermediary.

 

6. OBLIGATIONS OF THE EMPLOYMENT BUSINESS

6.1. Throughout the term of this Agreement the Employment Business will:

 

6.1.1. pay the Intermediary the agreed Intermediary Fees in respect of the provision of the Intermediary Services in accordance with clause 8, subject to any right of set off or deduction in clause 5.5;

 

6.1.2. provide the Intermediary with sufficient information about the Assignment in the relevant Assignment Details Form in order for the Intermediary to arrange for the Intermediary Services to be carried out; and

 

6.1.3. advise the Intermediary of any health and safety information or advice which it receives from the Hirer which may affect the Agency Worker during the Assignment.

 

7. TIMESHEETS AND INVOICING

7.1.  At the end of each week of an Assignment (or at the end of the Assignment where an Assignment is for a period of less than 1 week or is completed before the end of a week) the Intermediary shall deliver to the Employment Business the Employment Business’s timesheet duly completed to indicate the number of hours worked by the Intermediary during the preceding week. The timesheet must be signed by an authorised representative of the Hirer. The Agency Worker is required to clock in at the start of each shift and clock out again when finishing the shift on WPRG Limited’s barcode. The timesheet must be accompanied by an invoice from the Intermediary for the Intermediary Fees due from the Employment Business to the Intermediary for the hours worked in that week. Such invoice should bear the Intermediary’s name, the name of the Agency Worker who provided the Intermediary Services, the Intermediary’s company registration number and VAT number, and should state any VAT due on the invoiced sum.

 

7.2. In order to ensure prompt payment, the Employment Business should receive the signed timesheet no later than 9am on Monday following the week to which they relate.

 

8. INTERMEDIARY FEES

8.1. The Employment Business will pay the Intermediary the Intermediary Fees within 7 days of receipt of [the Intermediary’s signed timesheet and invoice subject to:

 

8.1.1. the satisfactory performance of the Intermediary Services;

 

8.1.2. the Intermediary’s compliance with this Agreement;

 

8.1.3. the Employment Business’s receipt of the Intermediary’s invoice in accordance with clause 7 above; and

 

8.1.4. payment by the Hirer of the Employment Business’s charges for the Intermediary Services.

 

8.2. Subject to clause 8.9, if and when the Agency Worker completes the Qualifying Period the Employment Business reserves the right to vary the Intermediary Fees if there is any variation in the Relevant Terms and Conditions. Any such variation will be as set out in a variation to the relevant Assignment Details Form and the Intermediary shall ensure that, if at any time the Employment Business varies the Intermediary Fees in accordance with this clause 8.2, the Intermediary will, at the same time, make the same variations to the corresponding payments the Intermediary makes to the Agency Worker.

 

8.3. Under the AWR, on completion of the Qualifying Period the Agency Worker may be entitled to paid annual leave (save where the Intermediary is a Temporary Work Agency and it is agreed in the relevant Assignment Details Form that the Agency Worker has an AWR Regulation 10 Contract of Employment) and/or unpaid annual leave in addition to the Agency Worker’s entitlement to paid annual leave under the WTR provided by the Intermediary. If this is the case, any such entitlement(s), the date from which any such entitlement(s) will commence and how any payment for such entitlement accrues in respect of the relevant Assignment will be as set out in the relevant Assignment Details Form or any variation to the relevant Assignment Details Form and the Intermediary will pass this information on to the Agency Worker and, if the Intermediary receives any such payment(s) for leave from the Employment Business, the Intermediary will make the same payment(s) to the Agency Worker.

 

8.4. Subject to clause 8.9, on completion of the Qualifying Period, the Agency Worker may be entitled to receive a bonus. The Intermediary will, and will procure that the Agency Worker will, comply with any requirements of the Employment Business and/or the Hirer relating to the assessment of the Agency Worker’s performance for the purpose of determining whether or not the Agency Worker is entitled to a bonus and the amount of any such bonus. If, subject to satisfying the relevant criteria, the Agency Worker is entitled to receive a bonus, the Employment Business will pay the bonus to the Intermediary and the Intermediary will pay the bonus to the Agency Worker.

 

8.5. The Intermediary shall be responsible for the deduction of any PAYE Income Tax and National Insurance Contributions and any other taxes and deductions payable in respect of the Agency Worker for any Assignment

 

8.6. All payments due from the Employment Business will be made to the Intermediary and not to any third party or Agency Worker. The Employment Business will pay the Intermediary fees into a UK business bank account only.

 

8.7. The Employment Business shall not be obliged to pay the Intermediary for any periods during which the Intermediary Services are not provided, whether this is due to the Intermediary being unable to provide the Intermediary Services or where the Hirer does not require the Intermediary Services or otherwise in respect of annual leave (save as where may be the case in accordance with clause 8.3), illness or absence of the Agency Worker.

 

8.8. The Intermediary shall bear the cost of any training which the Agency Worker may require in order to perform the Intermediary Services.

 

8.9. Clauses 8.2 and 8.4 will not apply where the Agency Worker has an AWR Regulation 10 Contract of Employment.

 

9. TERM AND TERMINATION

9.1. Either of the Employment Business or the Intermediary may terminate the Assignment by giving the other party in writing the period of notice specified in the relevant Assignment Details Form.

 

9.2. Notwithstanding clauses 9.1 and 9.3 of this Agreement, the Employment Business may without notice and without liability instruct the Intermediary to cease work on an Assignment at any time, where:

 

9.2.1. the Intermediary has acted in breach of the rules and regulations applicable to third parties providing services to the Hirer or to the Hirer’s own staff; or

 

9.2.2. the Intermediary has committed any serious or persistent breach of any of its obligations under this Agreement; or

 

9.2.3. the Hirer reasonably believes that the Intermediary has not observed any condition of confidentiality from time to time; or

 

9.2.4. the Hirer is dissatisfied with the Intermediary’s or the Agency Worker’s provision of the Intermediary Services and has terminated the Assignment; or

 

9.2.5. either the Hirer or the Intermediary is dissolved, ceases to conduct all (or substantially all) of its business, is or becomes unable to pay its debts as they fall due, is or becomes insolvent or is declared insolvent, or convenes a meeting or makes or proposes to make any arrangement or composition with its creditors; or

 

9.2.6. an administrator, administrative receiver, liquidator, receiver, trustee, manager or similar is appointed over any of the assets of the Hirer or the Intermediary; or

 

9.2.7. an order is made for the winding up of the Hirer or the Intermediary, or where the Hirer or the Intermediary passes a resolution for its winding up (other than for the purpose of a solvent company reorganisation or amalgamation where the resulting entity will assume all the obligations of the other party under this Agreement); or

 

9.2.8. the Intermediary or the Agency Worker is suspected of any fraud, dishonesty or serious misconduct; or

 

9.2.9. the Intermediary or the Agency Worker is unable to perform the Intermediary Services for 2 days or more; or [See Note Error! Reference source not found.]

 

9.2.10. the Employment Business suspects or believes that the Intermediary has not complied with the requirements of ITEPA or the NICs Legislation; or ;

 

9.2.11. the Intermediary fails to comply with clause 14.3; or

9.2.12. the Employment Business knows or suspects that either the Intermediary or the Agency Worker have breached the Data Protection Laws.

 

9.3. The Intermediary acknowledges that the continuation of an Assignment is subject to and conditioned by the continuation of the contract entered into between the Employment Business and the Hirer. In the event that the contract between the Employment Business and the Hirer is terminated for any reason the Assignment shall cease with immediate effect without liability to the Intermediary.

 

9.4. Failure by the Intermediary to give notice of termination as required in clause 9.1 shall constitute a breach of contract and shall entitle the Employment Business to claim damages from the Intermediary for any resulting Losses suffered by the Employment Business.

 

10. INTELLECTUAL PROPERTY RIGHTS

The Intermediary acknowledges that all copyright, trademarks, patents and other intellectual property rights deriving from the Intermediary Services carried out by the Intermediary and the Agency Worker for the Hirer during the Assignment shall belong to the Hirer. Accordingly the Intermediary shall (and shall procure that any relevant Agency Worker shall) execute all such documents and do all such acts as the Employment Business shall from time to time require in order to give effect to its rights pursuant to this clause.

 

11. CONFIDENTIALITY

11.1. In order to protect the confidentiality and trade secrets of any Hirer and the Employment Business and without prejudice to every other duty to keep secret all information given to it or gained in confidence the Intermediary agrees on its own part and on behalf of the Agency Worker as follows:

 

11.1.1. not at any time whether during or after an Assignment (unless expressly so authorised by the Hirer or the Employment Business as a necessary part of the performance of its duties) to disclose to any person or to make use of any of the trade secrets or the Confidential Information of the Hirer or the Employment Business with the exception of information already in the public domain;

 

11.1.2. to deliver up to the Hirer or the Employment Business (as directed) at the end of each Assignment all documents and other materials belonging to the Hirer (and all copies) which are in its possession including documents and other materials created by it or the Agency Worker during the course of the Assignment; and

 

11.1.3. not at any time to make any copy, abstract, summary or précis of the whole or any part of any document or other material belonging to the Hirer except when required to do so in the course of its duties under an Assignment in which event any such item shall belong to the Hirer or the Employment Business as appropriate.

 

12. COMPUTER EQUIPMENT WARRANTY

The Intermediary shall ensure that any computer equipment and associated software which it provides to the Agency Worker for the purpose of providing the Intermediary Services contains anti-virus protection with the latest released upgrade from time to time.

 

13. RESTRICTION

The Intermediary shall not (and shall procure that the Agency Worker shall not) during the Assignment or for a period of 6 months following the termination of the Assignment supply the services of the Agency Worker directly, or through any other person, firm or Employment Business, to any Hirer for which s/he has carried out Assignments at any time during the previous 6 months

 

14. CONTRACT MONITORING AND AUDITS

14.1. The Employment Business reserves the right to audit the Intermediary on a quarterly and an ad hoc basis to ensure compliance with this Agreement and all statutory requirements in relation to all Agency Workers supplied to provide the Intermediary Services including in particular but not limited to ITEPA and the NICs Legislation. 

 

14.2. To assist the Employment Business in its audit the Intermediary will:

 

14.2.1. maintain such records as are necessary to comply with this Agreement and all statutory requirements in relation to all Agency Workers supplied to provide the Intermediary Services, and will provide copies of the same to the Employment Business on request;

 

14.2.2. provide the Employment Business with access to its premises and original records relating to all Agency Workers supplied to provide the Intermediary Services. 

 

14.3. If having conducted an audit, the Employment Business requires the Intermediary to take any action the Intermediary shall take such action within the time period specified in writing by the Employment Business.  If the Intermediary fails to take such action or to rectify the matter to the Employment Business’s satisfaction, the Employment Business may terminate this Agreement in accordance with clause 9. 

 

15. LIABILITY

15.1. The Intermediary shall:

 

15.1.1. be liable for any Losses or injury to any party resulting from the deliberate and/or negligent acts or omissions of the Intermediary or Agency Worker during an Assignment; and

 

15.1.2. obtain adequate employer’s liability insurance, public liability insurance, professional indemnity insurance and any other suitable policies of insurance in respect of the Intermediary and the Agency Worker. The Intermediary shall maintain such insurances for the duration of the Assignment and following termination of the Assignment for the period specified.  The Intermediary shall make a copy of the policy available to the Employment Business upon request.

 

16. INDEMNITY

The Intermediary shall indemnify and keep indemnified the Employment Business against any Losses suffered or incurred by the Employment Business by reason of any proceedings, claims or demands by the Agency Worker, the Hirer or any third party arising out of any non-compliance with, and/or as a result of, any breach of this Agreement or the Data Protection Laws by either the Intermediary or the Agency Worker.

 

17. SEVERABILITY

If any of the provisions of this Agreement shall be determined by any competent authority to be unenforceable to any extent, such provision shall, to that extent, be severed from the remaining terms, which shall continue to be valid to the fullest extent permitted by applicable laws.

 

18. NOTICES

All notices which are required to be given in accordance with this Agreement shall be in writing and may be delivered personally or by first class prepaid post to the registered office of the party upon whom the notice is to be served or any other address that the party has notified the other party in writing, by email or facsimile transmission. Any such notice shall be deemed to have been served: if by hand when delivered, if by first class post 48 hours following posting and if by email or facsimile transmission, when that email or facsimile is sent.

 

19. THIRD PARTY RIGHTS

19.1. Save as set out in clause 19.2, none of the provisions of this Agreement is intended to be for the benefit of or enforceable by third parties and the operation of the Contracts (Rights of Third Parties) Act 1999 is excluded.

 

19.2. The Hirer shall be entitled to rely on and enforce the indemnities in clauses 3.7 and 16 given by the Intermediary in favour of the Hirer, notwithstanding that the Hirer is not a party to this Agreement

 

20. GOVERNING LAW AND JURISDICTION

 

This Agreement is governed by the law of England & Wales and is subject to the exclusive jurisdiction of the Courts of England & Wales.

 

(BY SENDING YOU THESE TERMS WPRG LTD ACCEPTS THEIR OBLIGATIONS)

Signed for and on behalf of the Employment Business

(CONSULTANT WHO VERIFIES THIS APPLICATION)

print name here

(APPLICANT AND AUTHORISED PERSON)                         

Signed for and on behalf of [company name detailed on intermediary details]. (The Intermediary)

(APPLICANT)

print name here

I am authorised to sign this Agreement for and on behalf of the Intermediary.

(DATE OF APPLICATION)

Date

 

SCHEDULE: “QUALIFYING PERIOD” AND “TEMPORARY WORK AGENCY”

For the purpose of the definition of “Qualifying Period” in clause 1.1 of this Agreement, when calculating whether any weeks completed with the Hirer count as continuous towards the Qualifying Period, where:

(a) the Agency Worker has started working during an assignment and there is a break, either between assignments or during an assignment, when the Agency Worker is not working;

(b) the break is:

(i) for any reason and not more than six Calendar Weeks;

(ii) wholly due to the fact that the Agency Worker is incapable of working in consequence of sickness or injury and the break is 28 Calendar Weeks or less; paragraph (iii) does not apply; and, if required to do so by the Employment Business, the Agency Worker has provided such written medical evidence as may reasonably be required;

(iii) related to pregnancy, childbirth or maternity and is at a time in a protected period, being a period beginning at the start of the pregnancy and ending at the end of the 26 weeks beginning with childbirth (being the birth of a living child or the birth of a child whether living or dead after 24 weeks of pregnancy) or, if earlier, when the Agency Worker returns to work;

(iv) wholly for the purpose of taking time off or leave, whether statutory or contractual, to which the Agency Worker is otherwise entitled which is:

1. ordinary, compulsory or additional maternity leave;
2. ordinary or additional adoption leave;

iii. ordinary or additional paternity leave;

1. time off or other leave not listed in paragraphs (iv)i, ii, or iii above; or
2. for more than one of the reasons listed in paragraphs (iv)i, ii, iii to iv above;

(v) wholly due to the fact that the Agency Worker is required to attend at any place in pursuance to being summoned for service as a juror and the break is 28 Calendar Weeks or less;

(vi) wholly due to a temporary cessation in the Hirer’s requirement for any worker to be present at the establishment and work in a particular role for a pre-determined period of time according to the established custom and practices of the Hirer;

(vii) wholly due to a strike, lock-out or other industrial action at the Hirer’s establishment; or

(viii) wholly due to more than one of the reasons listed in paragraphs (ii), (iii), (iv), (v), (vi) or (vii); and

(c) the Agency Worker returns to work in the same role with the Hirer,

any weeks during which the Agency Worker worked for the Hirer before the break shall be carried forward and treated as counting towards the Qualifying Period with any weeks during which the Agency Worker works for the Hirer after the break. In addition, when calculating the number of weeks during which the Agency Worker has worked, where the Agency Worker has started working in a role during an Assignment and is unable to continue working for a reason described in paragraph (b)(iii) or (b)(iv)i., ii, or iii., for the period that is covered by one or more such reasons, the Agency Worker shall be deemed to be working in that role with the Hirer for the original intended duration or likely duration of the relevant Assignment, whichever is the longer. For the avoidance of doubt, time spent by the Agency Worker working during an assignment before 1 October 2011 [or 5 December 2011] does not count for the purposes of the definition of “Qualifying Period”.

 

“Temporary Work Agency” means as defined in Regulation 4 of the AWR being a person engaged in the economic activity, public or private, whether or not operating for profit, and whether or not carrying on such activity in conjunction with others, of:

(a) supplying individuals to work temporarily for and under the supervision and direction of hirers; or

(b) paying for, or receiving or forwarding payment for, the services of individuals who are supplied to work temporarily for and under the supervision and direction of hirers.

Notwithstanding paragraph (b) of this definition a person is not a Temporary Work Agency if the person is engaged in the economic activity of paying for, or receiving or forwarding payments for, the services of individuals regardless of whether the individuals are supplied to work for hirers. For the purpose of this definition, a “hirer” means a person engaged in economic activity, public or private, whether or not operating for profit, to whom individuals are supplied, to work temporarily for and under the supervision and direction of that person.

 

DISCLAIMERS

DRUGS AND ALCOHOL TEST:     

Any candidate that is assigned to work through WPRG may be subject to a drugs and alcohol test at any time during the working day. These tests will cover everything from level of alcohol in your bloodstream to levels of marijuana, cocaine, heroin, Co-codamol and anything which contains opium. Anyone who has used or taken any substance retains these toxins within their body for up to three months and will show up on this test. If a test is positive for alcohol either 0.5% or above and/or any drug substance, they will be asked to leave site and will be released from the contract with WPRG immediately. A pre drugs test may be undertaken prior to your first assignment and a £10.00 fee will apply. Please inform us if you are taking any prescribed medication before signing this form. I have read and understood all the information contained in this document and accept the conditions of any offer of employment with WPRG Ltd.

By accepting these terms, you are agreeing to this declaration.

IMIGRATION CHECK CONSENT FORM:

It is the company policy of WPRG Ltd to check ALL right to work documentation for ALL applicants.

By initialling above and signing on the final page, you are authorising WPRG Ltd to contact Immigration and check your right to work documents as part of the pre-employment check process.

Any candidate who refuses to sign this document will have their application rejected immediately.

If your documents are found to be fraudulent in any way you will be contacted by Immigration directly and WPRG Ltd will not offer you any work assignments. Please initial above and sign on final page to authorise WPRG Ltd to contact immigration in order to check the validity of your right to work documentation as part of the pre-employment checking process.

By accepting these terms, you are agreeing to this declaration.

DVLA CHECKING DISCLAIMER: 

Being the person referred to throughout this application form, I authorise WPRG Ltd to ask DVLA for my driver record information as and when they require, at a frequency they shall determine.

I authorise and direct DVLA to disclose to WPRG Ltd and the relevant information relating to my driver record from the computerised register of drivers maintained by DVLA. This includes personal details, driving entitlements, endorsement details, qualifications, convictions, photo images and CPC details (where appropriate). Medical information is not to be provided. This authority will expire when I cease to drive in connection with WPRG Ltd.

By accepting these terms, you are agreeing to this declaration.

MOTORING OFFENCES/FINES DECLARATION:     

All drivers employed or contracted to WPRG are expected to conduct themselves as professional drivers at all times. You are expected to drive within in the law at all times, this includes whilst driving your own private vehicles, ensuring that traffic signs and statutory speed limits are observed and the vehicle you are responsible for is not in breach of any regulations.

WPRG will not accept the responsibility for the payment of any penalty which may be imposed upon the vehicle user. Any outstanding fines paid by WPRG will be deducted from the employee’s or contractor’s pay. All drivers are required to notify WPRG in writing of any motoring offences with which they have been charged or convicted. Motoring offences are treated as a serious conduct issue and will be managed accordingly under the disciplinary process. Please initial above and sign on the last page to confirm your understanding of the seriousness of committing and the consequences of being convicted of a motoring offence which includes the possibility of your employment being terminated. WPRG will not accept any driver who has in excess of 6 penalty points valid on their driving licence.

By accepting these terms, you are agreeing to this declaration.

 

ROAD TRANSPORT DIRECTIVE:

The Road Transport Directive was implemented in the UK of 4th April 2005 by the Road Transport Working Time Regulations (RTWT). The RTWT Regulations subject Mobile Workers who are involved in the operation covered by EU Drivers Hours Rules to maximum Working Time Limited. It is the responsibility of the temporary worker to inform their employer of weekly Working Time in order for them to keep accurate records as required by the RTWT. I the temporary worker declare that I have accurately detailed all my Working Time on the Mobile Worker’s Working Time Declaration for the current reference period and that it is true and correct to the best of my knowledge. I declare that I will continue to keep WPRG Ltd informed of my working time throughout my employment and will inform them of any changes to this declaration.

By accepting these terms, you are agreeing to this declaration.

DATA PROTECTION STATEMENT:

The information that you provide on this form and on any CV given will be used by WPRG Ltd to provide you work finding services. In providing this service to you, you consent to your personal data being included on a computerised database and consent to references being obtained and passed onto potential employers. We may check the information collected, with third parties or with other information held by us. We may also use or pass to certain third parties’ information to prevent or detect crime, to protect public funds, or in other way permitted or required by law.

By accepting these terms, you are agreeing to this declaration.

LIMITED COMPNAY CONTRACTOR DECLARATION:

I confirm that my company [Name detailed in intermediary details] has employers liability insurance and filed accounts for the most recent tax year. Paying all tax and NI contribution due. Any changes in circumstances regarding the company that may affect the right to be a limited company contractor will be notified to WPRG Ltd immediately. I can confirm that I am the authorised person to make this statement.

By accepting these terms, you are agreeing to this declaration.

CANDIDATE / TEMPORARY WORKER DECLERATION:

I hereby confirm that the information given is true and correct. I consent to my personal data and CV being forwarded to clients. I consent to references being passed onto potential employers. If, during a temporary assignment, the Client wishes to employ me direct, I acknowledge that WPRG Ltd will be entitled either to charge the client an introduction/transfer fee, or to agree an extension

of the hiring period with the Client (after which I may be employed by the Client without further charge being applicable to the Client).

By accepting these terms, you are agreeing to this declaration.

Doric House 128-132 Station Road,, London E4 6AB

COMPANY NAME: WPRG LTD (THE COMPANY)

CONSENT DECLARATION:

TOPIC: DATA PROTECTION

VERSION: 1

 

I, (APPLICANT) , hereby give my consent to the Company to process the following

information:

Personal data

Name, Date of birth, contact details, including telephone number, email address and postal address

Experience, training, and qualifications. CV, National insurance number, Driving License, Digital Tachograph Card, CPC Card, And or other Certificates of Training or Professional competency

Sensitive personal data

Disability/health condition relevant to the role, Criminal conviction

I consent to the Company processing the above personal data for the following purposes:

For the Company to provide me with work finding services.

For the Company to process with or transfer my personal data to their client/s in order to provide me with work-finding services.

For the Company to process my data on a computerised database in order to provide me with work-finding services.

I also consent to the Company processing my personal data with third parties including The REC for the purposes of internal audits

and investigations carried out on the Company to ensure that the Company is complying with all relevant laws and obligations.

The consent I give to the Company will last for 12 months. I am aware that I have the right to withdraw my consent at any time by informing the Company that I wish to do so.

By accepting these terms, you are agreeing to this declaration.

CONDUCT REGULATIONS OPT OUT NOTICE – LIMITED COMPANY CONTRACTORS ONLY

NOTE TO LIMITED COMPANY CONTRACTOR:

Limited company contractors can opt out of the Conduct of Employment Agencies and Employment Businesses Regulations 2003 (in England, Scotland and Wales) or the Conduct of Employment Agencies and Employment Businesses (Northern Ireland) Regulations 2005 (in Northern Ireland). If, you, the Intermediary, and the Agency Worker to be supplied to do the work wish to opt out of the Conduct Regulations, please read this form carefully. It is recommended that you take independent legal advice so that you know what the opt-out means for you. In this opt out notification we use the terms “Intermediary” and “Agency Worker” to mean the limited company and the limited

company contractor respectively. These are terms used in the Agency Workers Regulations 2010 (in England, Scotland and Wales) and the Agency Workers (Northern Ireland) Regulations 2011 (in Northern Ireland) which apply to Contracts 5 and 6.

 

Parties:

(1) [Name detailed in intermediary details] Limited (registered company no. [Number detailed in intermediary details] of [Address detailed in intermediary details] (“the Intermediary”).

(2) applicant of [personal address at top of form] (the “Agency Worker”)

1. This Opt Out Notification is supplemental to the agreement (“the Agreement”) WPRG Limited and the Intermediary. The terms

used in this notification shall have the same meaning as those defined in the Agreement.

2. The Intermediary and the Agency Worker acknowledge that it is their intention that the provisions of the Conduct of

Employment Agencies and Employment Businesses Regulations 2003 (the “Conduct Regulations”) do not apply to any

assignment agreed between the Parties.

3. The Parties have freely entered into this Opt Out notification.
4. Further that the Intermediary and the Agency Worker are free to withdraw from this Opt Out notification at any time by giving

not less than one week’s written notice to WPRG Limited. However, where notice is given during an Assignment it will not take

effect until the Individual stops working in that Assignment and commences a new assignment.

5. We the undersigned have read, understand and agree to be bound by the terms of this Opt Out notification. In particular, we

understand that by signing this Opt Out notification we are agreeing that the provisions of the Conduct Regulations shall not

apply to any assignment agreed between the Parties

Your position in the company: DIRECTOR

By accepting these terms, you are agreeing to this declaration.

 

HEALTH AND DISABILITIES:

During this application you will be asked questions on any health and disabilities. The questions are asked in order to find out your needs in terms of reasonable adjustments to access our recruitment service and to find out your needs in order to perform the job or position sought. For us to ensure that all candidates have equal opportunities during the recruitment process and to ensure suitability for any vacancies you will be asked to indicate any matters which you feel may be relevant to your ability to attend interviews or perform any particular kind of work.

 

CRIMINAL RECORD CHECK:

During this application you will be asked if you have any unspent criminal convictions and if so, the nature of the conviction(s) and the dates that the conviction(s) occurred. Certain types of employment and professions are exempt from the Rehabilitation of Offenders Act 1974 and in those cases, particularly where the employment is sought in relation to positions involving working with children or vulnerable adults, details for all criminal convictions must be given. The information given will be treated in the strictest of confidence and only taken into account where, in the reasonable opinion of WRPG Ltd, the offence is relevant to the post to which you are applying. Failure to declare a conviction may require us to exclude you from our register or terminate an assignment if the offence is not declared but later comes to light.

 

WORK HISTORY:

During this application you will asked for at least the most recent last two years employment history, listing your most recent employer first. You are asked for this because WPRG as an employment agency will seek to obtain a reference. If you have any gaps in employment that are over 3 months within the past 2 years, please provide a character referee. A personal reference is someone the candidate has known for 5 years or more and it cannot be an immediate family member. If you, the applicant, have been self employed for the past 2 years or more then you will be asked to provide two-character references. By submitting referees in this form, you are giving WPRG LTD consent to contact the necessary people to obtain a reference.